ACCOUNTS PAYABLE SUPERVISOR

Reports to: Accounting Manager

Status: Exempt

Legacy Lifecare Inc. is a non-profit management resources collaborative, providing small-to-mid-sized organizations access to the infrastructure needed to succeed in today’s complex world. With deep expertise in strategy, finance, operations and support systems management, Legacy Lifecare enables its not-for-profit affiliates to preserve their missions and identities while gaining access to sophisticated managerial services and collaborative opportunities ordinarily only available to larger organizations.

The organization was founded in 2019 by Chelsea Jewish Lifecare (Chelsea and Peabody) and JGS Lifecare (Longmeadow). Other organizations part of the Legacy Lifecare family include Deutsches Altenheim (West Roxbury) and Sisters of Charity – Halifax’s Elizabeth Seton Residence and Marillac Residence (Wellesley). Together, these organizations own and operate six skilled nursing facilities, four assisted living residences and two independent living residences across six campuses in Massachusetts. Additional services include home health care, hospice and palliative care, and adult day health care.

We are seeking an Accounts Payable Supervisor to join our Peabody team!

Summary of Position: The Accounts Payable Supervisor will oversee and supervise the accounts payable department, ensuring accurate and timely payment of invoices. This individual, with assistance from the Accounting Manager, will develop, implement and enforce accounts payable policies and procedures. This individual will also be responsible for supervising and training accounts payable staff, preparing and analyzing accounts payable reports, and investigating and resolving invoice discrepancies. This position can be hybrid with 3 days on site in Peabody, MA.

Qualifications

  • Extensive knowledge of accounts payable processing functions, including preparation of classifying and recording invoices, processing payments, adhering to internal controls, and compliance reporting.
  • 5+ years of progressive experience in accounts payable, with at least 2+ years in a supervisory or managerial role
  • Ability to train, mentor, and develop staff
  • Ability to analyze, solve problems and adapt to changing organizational and operational needs
  • Ability to negotiate or resolve conflicts with vendors
  • Excellent Organizational Skills with the ability to manage multiple projects simultaneously
  • Experience with managing multiple entities, preferred
  • Strong knowledge of regulatory requirements, such as Form 1099 preparation
  • Strong attention to detail to ensure accuracy of invoices, payments, and vendor maintenance Preferred Experience in: Bill.com and Sage Intacct, and Excel

Primary Functions and Essential Responsibilities (include but not limited to):

  • Oversee the day-to-day operations of the accounts payable department, ensuring accurate and timely processing of invoices, credit cards, and expense reports and payments.
  • Manage relationships with vendors and suppliers, address inquiries, and resolve any discrepancies in a professional and timely manner
  • Supervise the weekly payment process, utilizing Bill.com and Sage Intacct platforms.
  • Identify and implement process improvements to enhance efficiency, accuracy, and controls within the accounts payable function
  • Lead and mentor the AP team, provide training, set performance expectations, and conduct regular team check-ins
  • Assist in the preparation of financial reports and analysis related to accounts payable, contributing to accurate financial statements and audit support

Benefits:

  • Great working environment in our modern facility located on a beautiful campus
  • Health, Dental and Vision Insurance
  • Company-sponsored Life Insurance Policy
  • Voluntary STD, LTD, Accident, Critical Illness Insurance
  • Pet Insurance
  • 403(b) Retirement Savings
  • Flexible Spending Account
  • Paid time off
  • Paid Birthday
  • Tuition reimbursement
  • Free Parking
  • Free Employee Grocery Store
  • Inclusive company culture

Legacy Lifecare is an equal opportunity employer. All qualified individuals will be considered for employment without regard to race, color, religion, gender, sexual orientation, sexual identity or expression, genetics, national origin, age, disability, pregnancy, political affiliation, veteran status or any other status that is protected by local, state or federal law.

Legacy Lifecare conducts extensive background checks and professional references for all potential employees. You must be able to provide a recent physical and required immunizations.

Why Choose Chelsea Jewish

Chelsea Jewish Lifecare is committed to being an “Employer of Choice”. We offer multiple employment opportunities for people with various interests and backgrounds interested in working in a variety of health care settings. At Chelsea Jewish Lifecare, you will find a great working environment and an excellent compensation package for eligible employees.

Diversity & Inclusion

Chelsea Jewish Lifecare is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

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